The MakaluMedia Group of companies is seeking to fill the role of Financial Controller. The Controller will control activities in three companies, and will work out of the Group’s office in Marbella, Spain.
In the following description the “company” refers to multiple companies (three)– in Germany, Spain and the US.
Primary Responsibilities:
Manage the company’s cash flow including timely invoicing and collection of receivables; payment of bills; and processing of payroll.
Prepare timely and accurate financial statements including a 90-day cash flow projection, balance sheet, and income statement on a monthly basis or more frequently as necessary.
Attend company management meetings as appropriate to share company financial perspective.
Participate as appropriate in company Request for Proposal responses by providing needed financial information.
Essential Duties and Responsibilities:
A. Accounts Receivable
Perform accurate and timely client billing. Maintain monthly client billable hours/days and invoice professional fees and expenses to clients. Check to make sure all client expenses have been accounted for when company personnel travel for a client.
Collect all accounts receivable. After the 30-day grace period has passed, contact the client and inquire about status of payment. Make necessary follow-up calls and send emails and faxes until payment is received.
B. Monthly Financials
Prepare a 90-day cash flow projection, balance sheet, and income statement on a monthly basis or more frequently as necessary. This requires:
Reconciling monthly bank statements for the company.
Reconciling business credit card statements – work with company’s office manager to compile and review all charges. Charge out expenses accordingly to clients and employees. Post in General Ledger under each category. Resolve all credit card dispute issues.
Preparing deposits and any other banking issues such as line of credit, wire transfers, etc.
C. Accounts Payable
- Write checks for accurate and timely payment of vendor invoices. Print vendor checks for signing by company’s president. File all vendor receipts to assure adequate retention of records and for posting to company’s accounting program (QuickBooks).
D. Payroll
Prepare periodic payroll to company’s external payroll service. This includes accumulating, calculating and submitting each employee’s payroll base pay minus deductions such as health insurance, payroll advances, etc. Where applicable also calculate commissions to be paid to employee for sales as well as for client work.
Maintain and balance monthly leave summaries, review with company’s president, and provide electronically to company’s external payroll service.
E. External Liaisons (CPA)
Work closely with the outside CPA firm regularly to assure proper maintenance and fiscal year end closing of company’s books.
Balance and run all year-end reports and work with CPA in closing books for company. Make final journal entries for year-end closing.
F. Other Responsibilities
Log all customer/client information into QuickBooks accounting program for tracking.
Total and maintain company president’s cash receipts for reimbursement. Also when appropriate, maintain monthly list of cities/countries visited by company president for per diem benefits.
Maintain a running total of billable client man-days per employee per month.
Work with company sales department to provide financial section of company Request for Proposal responses.
Liaise with tax authorities and external CPA regarding tax issues that may arise.
Approve purchases of office equipment and supplies over 300 Euro but under 1000 Euro.
Participate in company improvement teams as required (e.g., the financial policies/procedures improvement team).
Occassional travel to Germany may be required.
Required Competencies:
Strong understanding of accounting.
Because this position has significant contact with company’s customer base, it is imperative that the individual has:
Excellent communication skills – written and verbal
Excellent social skills
Professional presentation and demeanour in person as well as on the phone
Self-motivated, goal oriented, and success driven (must be able to operate in an environment with deadlines, multiple responsibilities and tasks)
Strong organizational and time management skills.
Experience with Government contracts and Request for Proposals a plus
Hands-on experience with QuickBooks a plus (Vendor – purchases and payments, Customer – sales and receipts, Employee – payroll, Reports – general ledger, sales journal, open invoices, balance sheets, income statements, trial balances, bank reconciliation).
Computer proficiency (Microsoft Office, Web browsers, etc.).
Fluency in English required. Fluency in German and Spanish a BIG PLUS.
Applicants
Interested candidates should send their CV, including salary history and availability, and a personal introduction, by email, to Matt Henderson at jobs@makalumedia.com.